Hybrid Part-Time Faculty Coordinator & Admin Lead

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); On-site; USD 48,000 - 64,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement plan

Parental leave

Wellbeing resources

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences, is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position emphasizes calendar management, travel, expenses, and preparation of reports and materials, with opportunities to lead a small team of Faculty Assistants

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Ability to directly support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as main point-of-contact to partners and shared service centers.
• Provide support for faculty members related to teaching and research portfolios.
• Support events led by faculty.
• May act as team lead for a small group of Faculty Assistants.
• Provide administrative support to all lab members.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.
• General administrative coverage including reception and event support.

Skills

Administrative experience

Customer service

Stakeholder coordination

Communication skills

Multitasking

Independent work

Office software: Word/Excel/PowerPoint

Canvas

Concur

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University, Faculty of Arts and Sciences, is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary point of contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position emphasizes calendar management, travel, expenses, and preparation of reports and materials, with opportunities to lead a small team of Faculty Assistants