Faculty Operations Coordinator, Part-Time (Hybrid)

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 42,000 - 66,000; Part time

Benefits offered by this job

Medical, dental, and vision health保险

Tuition assistance

Generous paid time off

Retirement plans

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. You will manage calendars, travel, expenses, prepare reports, and coordinate events, serving as the main contact for faculty and partners.

The role requires at least five years of administrative or customer service experience, a Bachelor’s degree preferred, strong organizational skills, discretion, and the ability to

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• When applicable, act as team lead for a small group of Faculty Assistants
• Provide administrative support to all lab members
• Assist with purchasing and vendor coordination
• Support proposal preparation and grant documentation
• Support lab members orientation and onboarding
• May perform other related duties as assigned, including reception and event support

Skills

Calendar management

Travel coordination

Vendor coordination

Communication

Discretion

Independent work

Stakeholder coordination

Faculty support

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. You will manage calendars, travel, expenses, prepare reports, and coordinate events, serving as the main contact for faculty and partners.

The role requires at least five years of administrative or customer service experience, a Bachelor’s degree preferred, strong organizational skills, discretion, and the ability to