Faculty Coordinator (Economics PT)

Harvarduniversity

Cambridge (MA)

Hybrid

USD 60,000 - 85,000

Part time

6 days ago

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Benefits offered by this job

Generous paid time off including paren

Medical, dental, and vision insurance

Retirement plans

Wellbeing resources

Support for families and caregivers

Tuition assistance

Job summary

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support to faculty, enabling effective teaching and research. The role requires a strong in-person presence and serves as the primary contact for administrative matters.

The position involves coordinating calendars, travel, expenses, and daily administrative needs, while supporting events and vendor coordination across multiple faculties. Hybrid work and campus presence are expected.

Qualifications

Minimum of five years of administrative or customer service experience.
Bachelor's degree preferred.
Strong organizational and time management skills.
Ability to manage multiple priorities with accuracy and attention to detail.
Professional written and verbal communication skills.
Discretion and sound judgment.
Ability to work independently and elevate issues appropriately.
Stakeholder coordination.
Familiarity with higher education, research administration, or academic operations preferred.
Ability to handle confidential information with discretion.
Ability to work across teams and with a variety of projects and constituencies.
Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

Manage calendars, travel, expenses, and daily administrative needs.
Prepare correspondence, reports, and meeting materials.
Serve as primary administrative support for faculty activities (events, visitors, purchasing).
Route faculty requests to proper functional partner, serving as main point of contact.
Provide support for teaching and research portfolio activities.
Provide support for events led by faculty.
Lead small group of Faculty Assistants in a player-coach model when applicable.
Provide administrative support to all lab members.
Assist with purchasing and vendor coordination.
Support proposal preparation and grant documentation.
Support lab onboarding and orientation.
May perform other duties including reception and event support.

Skills

Administrative experience

Customer service

Stakeholder coordination

Organizational skills

Time management

Communication

Discretion

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Job Summary

The Faculty Coordinator (FC) provides administrative and operational support to faculty to enable effective teaching and research. The FC serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required.

Job‑Specific Responsibilities

Manage calendars, travel, expenses, and daily administrative needs of faculty members
Prepare correspondence, reports, and meeting materials
Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
Route faculty requests to proper functional partner, serving as their main point‑of‑contact to functional partners and shared service centers.
Provide support for faculty members directly related to their teaching and research portfolio
Provide support for events led by faculty
When applicable, act as team lead for a small group of Faculty Assistants through a player‑coach model
Provide administrative support to all lab members
Assist with purchasing and vendor coordination
Support proposal preparation and grant documentation
Support lab members orientation and onboarding
May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Working Conditions

May be expected to work on campus up to 4 days per week. This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard-registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Basic Qualifications

Minimum of five years of administrative or customer service experience.

Additional Qualifications and Skills

Bachelor's degree preferred.
Strong organizational and time management skills
Ability to manage multiple priorities with accuracy and attention to detail
Professional written and verbal communication skills
Discretion and sound judgment
Ability to work independently and elevate issues appropriately
Stakeholder coordination
Ability to directly support multiple faculty simultaneously with a customer‑service orientation
Familiarity with higher education, research administration, or academic operations preferred
Ability to handle confidential information with discretion
Ability to work across teams and with a variety of projects and constituencies
Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus

Certificates and Licenses

Will require completion of internal financial, procurement, or research compliance training

Standard Hours/Schedule

21 hours per week

Visa Sponsorship Information

Harvard University is unable to provide visa sponsorship for this position

Pre‑Employment Screening

Identity

Other Information

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

All formal offers will be made by FAS Human Resources.

Job Architecture

Academic & Faculty Support Operations, Grade 55, Individual Contributor

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard-registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: