Operations & Admin Support Specialist — Drive Efficiency

TruTeam; Arlington (WA); On-site; USD 18,000 - 41,000; Full time

Job summary

TruTeam is seeking an energetic operational support professional to join a busy branch office. You will manage records, perform accounting and financial analysis, monitor credit and collections, and convert quotes to work orders, supporting daily office operations.

This role also provides HR administrative assistance, enhances cross-department communication, and handles general office tasks. The position requires reliability, organization, and the ability to multitask in a fast-paced environment.

Qualifications

• Minimum of 18 years of age.
• If operating a vehicle for company purposes, a valid driver's license is required.
• Previous experience in administrative services or other related fields.
• Detail-oriented with the ability to prioritize and manage a variety of tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish (preferred).

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).
• Any other duty, task, or responsibilities as assigned.

Skills

Age 18+

Driver's license

Administrative experience

Detail-oriented

Leadership

Bilingual EN/ES

Job description

TruTeam is seeking an energetic operational support professional to join a busy branch office. You will manage records, perform accounting and financial analysis, monitor credit and collections, and convert quotes to work orders, supporting daily office operations.

This role also provides HR administrative assistance, enhances cross-department communication, and handles general office tasks. The position requires reliability, organization, and the ability to multitask in a fast-paced environment.