Onsite Admin & Records Specialist - Federal Services

TeleSolv Consulting, LLC; Philadelphia (Philadelphia County); On-site; USD 28,000 - 36,000; Full time

Job summary

TeleSolv Consulting, LLC seeks an experienced Secretary/Admin Assistant Level II to support a federal client in Philadelphia, PA. This is a fully onsite role with no remote option, requiring daily commuting and punctual, reliable performance.

The position provides comprehensive administrative support, including records management, payroll support, travel coordination, and coordination of program activities, serving as a liaison among staff, stakeholders, and government personnel.

Qualifications

• High school diploma required.
• Minimum of one year of secretarial/administrative experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal English communication.
• Ability to work independently and maintain accurate records.

Responsibilities

• Perform independent administrative and clerical tasks.
• Review, distribute, and manage mail and inquiries.
• Screen calls and visitor requests; route as needed.
• Organize and update office files and manuals.
• Attend meetings, take minutes, and track action items.
• Maintain program databases and reporting outputs.
• Coordinate payroll support and travel activities.
• Support contract administration and compliance activities.
• Assist with HSPD-12/PIV operations as required.

Skills

Communication skills

Organizational skills

Data collection & reporting

Research skills

Attention to detail

Independent work

Education

High school diploma

Tools

Microsoft Office Suite

Office equipment familiarity

Job description

TeleSolv Consulting, LLC seeks an experienced Secretary/Admin Assistant Level II to support a federal client in Philadelphia, PA. This is a fully onsite role with no remote option, requiring daily commuting and punctual, reliable performance.

The position provides comprehensive administrative support, including records management, payroll support, travel coordination, and coordination of program activities, serving as a liaison among staff, stakeholders, and government personnel.