Secretary/Admin Asst level II - 581113

TeleSolv Consulting; Philadelphia (Philadelphia County); On-site; USD 47,000 - 51,000; Full time

Job summary

TeleSolv Consulting seeks a Secretary/Admin Assistant Level II to support a federal client in Philadelphia, PA. This onsite role handles administrative tasks, records management, payroll support, reporting, database maintenance, and travel coordination, serving as a liaison among staff and Government personnel.

With a focus on accuracy and timely operations, the successful candidate will manage multiple systems, prepare reports, and assist with program milestones while ensuring compliance and

Qualifications

• High school diploma required.
• Minimum 1 year of secretarial/administrative experience.
• Strong English written and verbal communication.
• Proficiency with Microsoft Office Suite and office technologies.

Responsibilities

• Provide independent administrative and clerical support.
• Review, route, and manage mail and correspondence.
• Screen calls and visitor requests; route inquiries.
• Maintain files, records, and manuals; track action items.
• Attend meetings; prepare minutes and follow-ups.
• Coordinate travel and payroll support functions.
• Maintain program databases and generate reports.
• Support records custody and inventory accountability.

Skills

English communication

Organizational skills

Records management

Data collection & reporting

Microsoft Office proficiency

Office equipment operation

Independent work

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Description

TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. The Secretary II / Administrative Assistant provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring the accuracy, timeliness, and integrity of administrative operations. This is a fully onsite position. All candidates must be able to commute to the work location daily. There is no remote or hybrid option available for this role.

Department

Federal Services

Location

Philadelphia, PA

Compensation

$22.98 / hour

Key Responsibilities

• Perform independent administrative and clerical support activities.
• Review, distribute, and manage incoming and outgoing correspondence and mail.
• Screen telephone calls and visitor requests and route inquiries appropriately.
• Organize, maintain, and update office files, records, handbooks, and manuals.
• Attend meetings, prepare meeting minutes, and track action items.
• Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities.
• Conduct research and gather information from multiple electronic systems and databases.
• Prepare correspondence, memoranda, and reports.
• Serve as records custodian and manage inventory accountability processes.
• Coordinate Federal employee travel activities.
• Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance.
• Coordinate workload, prohibited items, duty roster, and arrest reporting activities.
• Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements.
• Maintain program databases, consolidate reports, and track milestones.
• Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities.
• For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required

Required Skills

• Strong written and verbal communication skills in English.
• Excellent organizational, administrative, and records management capabilities.
• Data collection, analysis, and reporting experience.
• Ability to perform research and gather information from multiple systems and sources.
• Proficiency with Microsoft Office Suite products.
• Experience using modern office equipment such as scanners, copiers, and multifunction devices.
• Strong attention to detail and ability to work independently.
• Ability to maintain accurate records, databases, reports, and inventories.

Minimum Qualifications

• High school diploma required.
• Minimum of one (1) year of experience performing secretarial and administrative duties.
• Ability to communicate effectively in English, both orally and in writing.
• Proficiency in Microsoft Office Suite and contemporary office technologies.

Preferred Qualifications

• Two (2) years of clerical and administrative experience.
• Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service.
• Knowledge of Government administrative procedures and systems.
• Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems.
• Working knowledge of Government regulations and directives.

About TeleSolv

Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan.

Background Investigation

This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

Equal Opportunity Employer

TeleSolv Consulting is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, pregnancy, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.