Secretary/Admin Asst level II - 581113

TeleSolv Consulting, LLC; Philadelphia (Philadelphia County); On-site; USD 28,000 - 36,000; Full time

Job summary

TeleSolv Consulting, LLC seeks an experienced Secretary/Admin Assistant Level II to support a federal client in Philadelphia, PA. This is a fully onsite role with no remote option, requiring daily commuting and punctual, reliable performance.

The position provides comprehensive administrative support, including records management, payroll support, travel coordination, and coordination of program activities, serving as a liaison among staff, stakeholders, and government personnel.

Qualifications

• High school diploma required.
• Minimum of one year of secretarial/administrative experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal English communication.
• Ability to work independently and maintain accurate records.

Responsibilities

• Perform independent administrative and clerical tasks.
• Review, distribute, and manage mail and inquiries.
• Screen calls and visitor requests; route as needed.
• Organize and update office files and manuals.
• Attend meetings, take minutes, and track action items.
• Maintain program databases and reporting outputs.
• Coordinate payroll support and travel activities.
• Support contract administration and compliance activities.
• Assist with HSPD-12/PIV operations as required.

Skills

Communication skills

Organizational skills

Data collection & reporting

Research skills

Attention to detail

Independent work

Education

High school diploma

Tools

Microsoft Office Suite

Office equipment familiarity

Job description

Onsite-Secretary/Admin Asst level II - 581113

Department: Federal Services

Employment Type: Full Time

Location: Philadelphia, PA

Compensation: $22.98 / hour

Description

TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. Please note, this is a fully onsite position. All candidates must be able to commute to the work location daily. There is no remote or hybrid option available for this role. The Secretary II / Administrative Assistant provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring the accuracy, timeliness, and integrity of administrative operations.

Key Responsibilities:

• Perform independent administrative and clerical support activities.
• Review, distribute, and manage incoming and outgoing correspondence and mail.
• Screen telephone calls and visitor requests and route inquiries appropriately.
• Organize, maintain, and update office files, records, handbooks, and manuals.
• Attend meetings, prepare meeting minutes, and track action items.
• Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities.
• Conduct research and gather information from multiple electronic systems and databases.
• Prepare correspondence, memoranda, and reports.
• Serve as records custodian and manage inventory accountability processes.
• Coordinate Federal employee travel activities.
• Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance.
• Coordinate workload, prohibited items, duty roster, and arrest reporting activities.
• Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements.
• Maintain program databases, consolidate reports, and track milestones.
• Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities.
• For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required

Required Skills:

• Strong written and verbal communication skills in English.
• Excellent organizational, administrative, and records management capabilities.
• Data collection, analysis, and reporting experience.
• Ability to perform research and gather information from multiple systems and sources.
• Proficiency with Microsoft Office Suite products.
• Experience using modern office equipment such as scanners, copiers, and multifunction devices.
• Strong attention to detail and ability to work independently.
• Ability to maintain accurate records, databases, reports, and inventories.

Minimum Qualifications

• High school diploma required.
• Minimum of one (1) year of experience performing secretarial and administrative duties.
• Ability to communicate effectively in English, both orally and in writing.
• Proficiency in Microsoft Office Suite and contemporary office technologies.

Preferred Qualifications

• Two (2) years of clerical and administrative experience.
• Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service.
• Knowledge of Government administrative procedures and systems.
• Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems.
• Working knowledge of Government regulations and directives.