On-Site Administrative Assistant II – Reception & Admin

voala; Los Angeles (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement benefits

Job summary

VOALA is seeking an Admin Assistant II to provide general office support and serve as receptionist, greeting visitors and screening calls. You will collaborate with program staff, families of clients, vendors, and the public to maintain a calm, organized front office.

The role requires filing, record-keeping, meeting coordination, inventory management, and on-site presence. An Associate degree or 3 years of related experience, plus 5 years of clerical work, are preferred.

Qualifications

• Must pass fingerprint clearance and background checks.
• Ability to work under emotional stress when dealing with challenging clients in programs.
• Five years of office and clerical experience.
• Associates degree or three years of related experience as an alternative.

Responsibilities

• Filing and assisting other office staff when required.
• Prepare client and worker folders, record files, and general filing of records and documents.
• Coordinate staff training and administrative events.
• Maintain, track, and order inventory for office supplies.
• Monitor and maintain office equipment.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.

Skills

Reception skills

Organizational skills

Customer service

Phone etiquette

Bilingual English/Spanish

Education

Associate degree in Business Administration or related field

Bachelor's degree preferred

Tools

Access

ServicePoint

Job description

VOALA is seeking an Admin Assistant II to provide general office support and serve as receptionist, greeting visitors and screening calls. You will collaborate with program staff, families of clients, vendors, and the public to maintain a calm, organized front office.

The role requires filing, record-keeping, meeting coordination, inventory management, and on-site presence. An Associate degree or 3 years of related experience, plus 5 years of clerical work, are preferred.