On-Site Administrative Assistant – Kitchen Operations

voala; Los Angeles (CA); On-site; USD 54,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Job summary

VOALA seeks an Administrative Assistant (Production Kitchen) to support the Nutrition Supervisor by coordinating office services, maintaining confidential files, and tracking deadlines. This on-site position assists with records control, logkeeping, and special projects in a busy program.

The role requires 2 years of office experience, a high school diploma or equivalent, and background checks. Bilingual English/Spanish is a plus for community interactions.

Qualifications

• High School Diploma or equivalent required; AA degree preferred or substitutable.
• 2 years of general office experience.
• Fingerprint clearance/background check required.
• Health screening and required vaccinations.

Responsibilities

• Coordinate data entry of food temperatures and daily transport logs.
• Answer phones, refer calls, schedule meetings, and manage messages.
• Monitor allergy notifications and verify substitutions for dietary restrictions.
• Coordinate purchasing, accounts payable, and personnel matters with VOALA head office.
• Maintain records, reports, and operating data for compliance and budgets.
• Attend meetings and trainings as designated and ensure timely reporting.

Skills

Bilingual English and Spanish

Education

High School Diploma or Equivalent

Associate of Arts degree in Business Administration or Management Science

Job description

VOALA seeks an Administrative Assistant (Production Kitchen) to support the Nutrition Supervisor by coordinating office services, maintaining confidential files, and tracking deadlines. This on-site position assists with records control, logkeeping, and special projects in a busy program.

The role requires 2 years of office experience, a high school diploma or equivalent, and background checks. Bilingual English/Spanish is a plus for community interactions.