Office Services & Operations Specialist

Beacon Hill; Jackson (MS); On-site; USD 32,000 - 46,000; Full time

Job summary

Beacon Hill seeks a proactive Office Services Coordinator to support a busy professional office. The role covers mail, distribution, office operations, facilities, meeting prep, records help, and general administrative duties.

The ideal candidate is organized, detail-oriented, and dedicated to delivering excellent internal and external client service. The successful candidate will manage mail and postage, stock and maintain printers and copiers, arrange conference room setups, and provide

Qualifications

• High school diploma or GED required.
• 1–2 years in office services, facilities, mailroom, hospitality, or law firm preferred.
• Strong verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong time management and multitasking skills.
• Commitment to delivering outstanding customer service.
• Ability to work independently while contributing as part of a team.
• Proficiency with office equipment, including copiers, scanners, printers, and mailing systems.

Responsibilities

• Distribute mail and manage postage supplies.
• Coordinate delivery of documents and packages; perform off-site runs as needed.
• Maintain and stock copiers, printers, fax machines, and copy centers.
• Order and stock office supplies; keep common areas stocked and presentation-ready.
• Prepare beverages and refreshment carts for meetings and events.
• Set up and reset conference rooms; provide hospitality support.
• Provide front‑office support and switchboard relief when required.
• Assist with copying, scanning, filing, binding, and production projects.
• Support Records Department with file labeling and management tasks.
• Take on additional office services and administrative duties as assigned.

Skills

Verbal and written communication

Attention to detail

Organizational skills

Time management

Customer service

Independent work

Team collaboration

Office equipment proficiency

Education

High school diploma or GED

Tools

Copiers

Scanners

Printers

Mailing systems

Job description

Beacon Hill seeks a proactive Office Services Coordinator to support a busy professional office. The role covers mail, distribution, office operations, facilities, meeting prep, records help, and general administrative duties.

The ideal candidate is organized, detail-oriented, and dedicated to delivering excellent internal and external client service. The successful candidate will manage mail and postage, stock and maintain printers and copiers, arrange conference room setups, and provide