Administrative Assistant & Office Coordinator - In-Office Boston

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) contribution

Free parking

Bonus potential

Excellent benefits

Job summary

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant/Receptionist to support daily office operations in Boston, MA. This in-office role combines front-desk duties with administrative coordination for multiple departments, requiring 3+ years of experience and strong Microsoft Office skills.

The ideal candidate will manage supplies, vendor relations, and scheduling while maintaining organized records and delivering excellent customer service in a fast-paced environment.

Qualifications

• 3+ years of administrative, office management, or receptionist experience.
• Strong proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Detail-oriented with strong follow-through.
• Ability to prioritize tasks independently in a fast-paced environment.

Responsibilities

• Coordinate front office and reception activities.
• Manage office supplies, vendor relationships, mail distribution, and facility needs.
• Assist with scheduling and administrative projects.
• Support meeting logistics and office events.
• Maintain organized records and documentation.
• Greet visitors and handle inquiries; ensure smooth day-to-day operations.

Skills

Administrative experience

Microsoft Office

Communication skills

Attention to detail

Task prioritization

Customer service

Team player

Education

Associate degree preferred

Tools

MS Word

MS Excel

MS Outlook

Job description

Beacon Hill Staffing Group, LLC is seeking an Administrative Assistant/Receptionist to support daily office operations in Boston, MA. This in-office role combines front-desk duties with administrative coordination for multiple departments, requiring 3+ years of experience and strong Microsoft Office skills.

The ideal candidate will manage supplies, vendor relations, and scheduling while maintaining organized records and delivering excellent customer service in a fast-paced environment.