Office Operations Coordinator

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 53,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off and leave programs

Job summary

Beacon Hill Staffing Group, LLC in Boston, MA is seeking an Office Operations Coordinator to join our in-office team. The role focuses on coordinating daily office operations, supporting payroll-related tasks, and acting as a liaison between internal teams, vendors, and external partners.

The ideal candidate has 1+ year of office administration experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• 1+ year of office administration or coordination experience.
• Excellent organizational and prioritization abilities.
• Proficient with Microsoft Office and business software.
• Strong verbal and written communication skills.
• Detail-oriented with ability to manage multiple tasks.

Responsibilities

• Coordinate day-to-day office operations and administrative workflows.
• Liaise between internal stakeholders, vendors, and external partners.
• Support meeting scheduling, events, and project tracking.
• Assist payroll-related administration and documentation.
• Maintain records such as invoices, contracts, and employee files.
• Monitor deadlines and departmental deliverables.
• Identify opportunities to improve processes and efficiency.

Skills

Office administration

Organizational skills

Microsoft Office

Communication skills

Multi-tasking

Tools

Payroll software

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Office Operations Coordinator

Join a Collaborative Academic Environment!

Location

Boston, MA

Work Model

In-Office

Degree: Preferred

None specified

Responsibilities

• coordinating day-to-day office operations and administrative workflows;
• serving as a liaison between internal stakeholders, vendors, and external partners;
• supporting meeting scheduling, events, and project tracking;
• assisting with payroll-related administration and documentation;
• maintaining records such as invoices, contracts, and employee files;
• monitoring operational deadlines and departmental deliverables;
• identifying opportunities to improve processes, communication, and overall efficiency.

Candidate Requirements

• 1+ year of office administration, coordination, or related experience;
• exceptional organizational and prioritization abilities;
• proficiency with Microsoft Office and other business software platforms;
• strong verbal and written communication skills;
• a detail-oriented approach with the ability to manage multiple responsibilities simultaneously;
• the flexibility to adapt to changing priorities in a fast-paced environment.

Salary

Up to $88K depending on experience and qualifications.

Equal Opportunity Statement

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you. Employing the Future (TM)