Office Services Clerk

Beacon Hill; Jackson (MS); On-site; USD 32,000 - 46,000; Full time

Job summary

Beacon Hill seeks a proactive Office Services Coordinator to support a busy professional office. The role covers mail, distribution, office operations, facilities, meeting prep, records help, and general administrative duties.

The ideal candidate is organized, detail-oriented, and dedicated to delivering excellent internal and external client service. The successful candidate will manage mail and postage, stock and maintain printers and copiers, arrange conference room setups, and provide

Qualifications

• High school diploma or GED required.
• 1–2 years in office services, facilities, mailroom, hospitality, or law firm preferred.
• Strong verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong time management and multitasking skills.
• Commitment to delivering outstanding customer service.
• Ability to work independently while contributing as part of a team.
• Proficiency with office equipment, including copiers, scanners, printers, and mailing systems.

Responsibilities

• Distribute mail and manage postage supplies.
• Coordinate delivery of documents and packages; perform off-site runs as needed.
• Maintain and stock copiers, printers, fax machines, and copy centers.
• Order and stock office supplies; keep common areas stocked and presentation-ready.
• Prepare beverages and refreshment carts for meetings and events.
• Set up and reset conference rooms; provide hospitality support.
• Provide front‑office support and switchboard relief when required.
• Assist with copying, scanning, filing, binding, and production projects.
• Support Records Department with file labeling and management tasks.
• Take on additional office services and administrative duties as assigned.

Skills

Verbal and written communication

Attention to detail

Organizational skills

Time management

Customer service

Independent work

Team collaboration

Office equipment proficiency

Education

High school diploma or GED

Tools

Copiers

Scanners

Printers

Mailing systems

Job description

We are seeking a proactive and service-oriented Office Services Coordinator to support the daily operations of a busy professional office environment. This role is responsible for mail services, copy and production support, facility upkeep, meeting preparation, records assistance, and general administrative support. The ideal candidate is highly organized, detail-oriented, and committed to providing exceptional internal and external client service.

Key Responsibilities

Mail & Distribution Services

• Distribute incoming and outgoing mail, including USPS, FedEx, UPS, courier deliveries, and interoffice correspondence.
• Coordinate and maintain postage meter supplies and functionality.
• Deliver documents and packages throughout the office and to external locations as needed.
• Perform court runs, subpoena service support, and other off‑site delivery tasks.

Office Operations & Facilities Support

• Maintain and stock copiers, printers, fax machines, and copy centers.
• Order, organize, and distribute office supplies to staff.
• Ensure conference rooms, breakrooms, mailrooms, and other common areas remain clean, stocked, and presentation-ready.
• Monitor inventory levels and coordinate equipment service requests when necessary.

Meeting & Hospitality Support

• Prepare beverage and refreshment carts for client meetings, conferences, and firm events.
• Set up and reset conference rooms before and after meetings.
• Provide hospitality support to visitors, clients, and staff as needed.

Administrative & Production Support

• Provide switchboard relief and front‑office support when required.
• Assist administrative staff with copying, scanning, filing, faxing, binding, and document production projects.
• Support the Records Department by creating labels and assisting with file management tasks.
• Perform additional office services and administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• One to two years of office services, facilities, mailroom, hospitality, or law firm experience preferred.
• Strong verbal and written communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Strong time management and multitasking skills.
• Demonstrated commitment to delivering outstanding customer and client service.
• Ability to work independently while contributing effectively as part of a team.
• Proficiency with office equipment, including copiers, scanners, printers, and mailing systems.

Physical Requirements

• Ability to frequently walk throughout the office and between departments.
• Ability to lift and move boxes, supplies, packages, and files.
• Ability to perform tasks that may require standing, bending, reaching, and carrying materials throughout the day.

Ideal Candidate

The successful candidate is dependable, professional, and eager to support the overall efficiency of the office. They take pride in delivering exceptional service, maintaining a well‑organized workplace, and ensuring day‑to‑day operations run smoothly for staff and clients alike.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)