Office Services Coordinator: Front Desk & Admin

Baker Tilly Advisory Group, LP; Janesville (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Baker Tilly Advisory Group, LP is seeking an Office Services/Administrative Assistant to support daily office operations in Janesville, WI. You will partner with the Office Services Manager to keep workflows organized and efficient.

You will handle mail, document processing, new-hire setups, meeting scheduling and conference room prep, and you will ensure the office space stays clean, stocked, and professional for staff and clients. Weekend/overtime may be required based on workload.

Qualifications

• High school diploma or GED required.
• 0 to 1 year of relevant experience.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10-key calculator).
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented and ability to follow directions/procedures and prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.
• Files, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices).
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members.
• Ensure training rooms and conference rooms and overall office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Skills

Customer service

Microsoft Office

Organizational skills

Attention to detail

Independent work

Education

High school diploma or GED

Tools

Microsoft Office Suite

Office equipment (fax, copier, multi-line phone, 10-key)

Job description

Baker Tilly Advisory Group, LP is seeking an Office Services/Administrative Assistant to support daily office operations in Janesville, WI. You will partner with the Office Services Manager to keep workflows organized and efficient.

You will handle mail, document processing, new-hire setups, meeting scheduling and conference room prep, and you will ensure the office space stays clean, stocked, and professional for staff and clients. Weekend/overtime may be required based on workload.