Coordinator, Office Services

Baker Tilly Advisory Group, LP; Janesville (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Baker Tilly Advisory Group, LP is seeking an Office Services/Administrative Assistant to support daily office operations in Janesville, WI. You will partner with the Office Services Manager to keep workflows organized and efficient.

You will handle mail, document processing, new-hire setups, meeting scheduling and conference room prep, and you will ensure the office space stays clean, stocked, and professional for staff and clients. Weekend/overtime may be required based on workload.

Qualifications

• High school diploma or GED required.
• 0 to 1 year of relevant experience.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10-key calculator).
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented and ability to follow directions/procedures and prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.
• Files, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices).
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members.
• Ensure training rooms and conference rooms and overall office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Skills

Customer service

Microsoft Office

Organizational skills

Attention to detail

Independent work

Education

High school diploma or GED

Tools

Microsoft Office Suite

Office equipment (fax, copier, multi-line phone, 10-key)

Job description

Overview Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (“search firm”) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly’s Talent Attraction team, to submit candidates for review via our applicant tracking system. If you have a special request or need that requires accommodations to fully participate in interviewing or onboarding, please submit your request using the “Contact Us” feature on our Careers page. A member of our People Solutions team will follow up with you to discuss your specific needs.

Job Description

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops.
• Files, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices).
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members.
• Ensure training rooms and conference rooms and overall office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred.
• Excellent customer service and client focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

The pay rate range for this job position is $19 to $25. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees/certifications, work arrangements and geographic location.

Baker Tilly offers a comprehensive compensation and benefits package.