Office Services Coordinator - Organized Admin & Meeting Support

Baker Tilly US; Janesville (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Baker Tilly US is seeking an Office Services Coordinator in Janesville, WI to provide general clerical and administrative support across daily office operations. The role works closely with the Office Services Manager to keep the office organized and efficient.

Responsibilities include mail handling, document processing, new hire setup, conference room scheduling, and maintaining office supplies. The position requires a high school diploma, 0–1 year experience, and strong MS Office proficiency.

Qualifications

• Requires a high school diploma or GED.
• 0–1 year of relevant experience preferred.
• Proficiency with Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10-key calculator) preferred.
• Excellent customer service and client-focused skills.
• Strong organizational skills and ability to manage competing priorities.
• Detail-oriented with ability to follow directions and procedures; prioritize calls and visitors.
• Ability to work independently and follow directions and procedures.
• Ability to work overtime and weekends as needed.

Responsibilities

• Assist the Office Services Manager to maintain an organized office and support associates to optimize processes.
• Sort and deliver incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents; enter office expenses (FedEx, courier services, invoices).
• Coordinate new hire setup including IT tickets, name plates, badges, keys, supplies, and organize/clean offices and cubicles.
• Ensure training and conference rooms are clean and organized; assist setup/breakdown of tables and furniture.
• Schedule meetings and conference rooms; provide reception coverage.
• Order and stock office supplies, stationary, and breakroom refreshments.

Skills

Microsoft Office

Customer service

Organizational skills

Detail oriented

Independent worker

Overtime flexibility

Education

High school diploma or GED

Tools

Office equipment handling

Job description

Baker Tilly US is seeking an Office Services Coordinator in Janesville, WI to provide general clerical and administrative support across daily office operations. The role works closely with the Office Services Manager to keep the office organized and efficient.

Responsibilities include mail handling, document processing, new hire setup, conference room scheduling, and maintaining office supplies. The position requires a high school diploma, 0–1 year experience, and strong MS Office proficiency.