Coordinator, Office Services

Baker Tilly US; Irvine (CA); On-site; USD 31,684 - 41,672; Full time

Job summary

Baker Tilly US in Irvine, California is seeking an Office Services Coordinator who will provide clerical and administrative support for office operations. Responsibilities include managing office supplies, assisting new hires, ensuring cleanliness in meeting areas, and providing reception coverage.

The ideal candidate has a high school diploma, up to 1 year of relevant experience, and proficiency in Microsoft Office. The position offers a pay range of $23.00 to $30.25.

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines preferred.
• Excellent customer service and client focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented with ability to follow directions.

Responsibilities

• Assist in daily operational needs of the business.
• Manage incoming and outgoing mail delivery.
• File, fax, scan, print documents and assist with office expenses.
• Set-up for new hires, including organizing offices.
• Ensure training and conference rooms are clean and organized.
• Schedule meetings and provide reception coverage.
• Order and stock office supplies.

Skills

Microsoft Office suite

Customer service skills

Organizational skills

Detail oriented

Education

High school diploma or GED

Tools

Office machines

Job description

Job Description

The Office Services Coordinator provides general clerical and administrative office support assisting in daily office and operational needs of the business.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
• Excellent customer service and client focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
• Ability to work independently to follow directions and proceduresAbility to work overtime and weekends as needed

The pay range for this job position is $23.00 to $30.25. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees/certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.