Senior Office Operations & Services Coordinator

Baker Tilly Advisory Group, LP; United States; On-site; USD 71,635,000 - 103,155,000; Full time

Job summary

Baker Tilly Advisory Group, LP in the United States is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations at the office. This role ensures a smooth, safe, and high‑quality workplace, prioritizing service excellence and thoughtful, proactive support for engagement teams and visitors.

You will manage meetings, events, mail, courier services, on‑site vendor coordination, badges and onboarding, front desk coverage, and office supplies.

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 1 year of relevant experience required, 3 to 5 years preferred.
• Proficiency with Microsoft Word and Outlook; basic Excel/PowerPoint knowledge.

Responsibilities

• Facilities and Workplace Readiness: maintain and operate office spaces, readiness standards, furniture setup and resets for meetings/events.
• 20% Meetings, Events & Catering Coordination: set up meeting rooms, coordinate catering, manage on-site event logistics.
• 15% Mail, Shipping & Courier Services: oversee mail/shipping operations, meet deadlines, train coordinators on mail workflows.
• 10% Lead process for large-scale duplicating projects: copying, collating, assembly, scanning and distribution.
• 10% Vendor, Landlord & Property Management Coordination: primary onsite contact for vendors, manage work orders and repairs.
• 10% Security Access, Badge & Onboarding Coordination: manage badges/keys/access and onboarding support.
• 10% Front Desk, Client Service and Workplace Experience: onsite contact, reception coverage, visitor needs.
• 10% Office Supplies & Breakroom Management: stock consumables, manage ordering portals and invoicing.
• 5% Safety, Records, and Compliance: support safety drills, maintain logs, coordinate inspections.

Skills

Communication

Teamwork

Confidentiality

Proactive service

Education

High School Diploma or GED

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Baker Tilly Advisory Group, LP in the United States is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations at the office. This role ensures a smooth, safe, and high‑quality workplace, prioritizing service excellence and thoughtful, proactive support for engagement teams and visitors.

You will manage meetings, events, mail, courier services, on‑site vendor coordination, badges and onboarding, front desk coverage, and office supplies.