Hybrid Faculty Support Specialist

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 28,000 - 41,000; Part time

Benefits offered by this job

Hybrid work schedule

Job summary

Harvard University in Cambridge, MA invites applications for a Faculty Assistant (FA) to provide essential administrative and operational support to faculty for teaching and research. The role requires a strong in-person presence and includes calendar management, travel and expense processing, and event coordination.

The position is hybrid, with on-campus work three days per week and a need to coordinate with faculty and partners across departments.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management abilities are essential.
• Professional written and verbal communication skills required.
• Ability to handle confidential information with discretion.
• Experience coordinating with multiple stakeholders and teams is preferred.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs for faculty members.
• Prepare correspondence, reports, and meeting materials.
• Provide primary admin support for faculty activities and events.
• Route faculty requests to partners and serve as main point of contact.
• Support faculty teaching and research portfolios and related activities.
• Assist with events led by faculty and schedule coordination.
• Submit faculty expense reports and assist with financial forms and deadlines.
• Use Word, Excel, PowerPoint, Canvas, and Concur among other tools.
• Support general administrative coverage such as reception and event support.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independence

Stakeholder coordination

Customer service

Multitasking

Higher education familiarity

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University in Cambridge, MA invites applications for a Faculty Assistant (FA) to provide essential administrative and operational support to faculty for teaching and research. The role requires a strong in-person presence and includes calendar management, travel and expense processing, and event coordination.

The position is hybrid, with on-campus work three days per week and a need to coordinate with faculty and partners across departments.