Faculty Support Specialist for Professors (Hybrid)

Harvard University; United States; Hybrid; USD 58,000 - 63,000; Full time

Benefits offered by this job

Generous paid time off including Paren

Medical, dental, and vision insurance

Retirement plans with university_contr

Wellbeing and mental health resources

Support for families and caregivers

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard Business School in Boston, MA seeks a Faculty Support Specialist to provide essential administrative support to our faculty, aligning with Harvard's mission to educate leaders who make a difference. The role collaborates across ten academic units and requires discretion and organizational excellence.

The position supports teaching, research, and other responsibilities, coordinating calendars, travel, and materials.

Qualifications

• 3+ years of experience in administrative, clerical, executive support, coordination, or related professional capacity.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must
• Education beyond high school may count toward experience.
• Attention to detail, confidentiality, and strong customer service.
• Ability to work independently and also contribute as a team member.
• Willingness to work in a collaborative environment supporting a variety of faculty, colleagues, and changing assignments.
• Adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback.
• Proficiency in navigating major social media platforms for basic content creation and engagement.

Responsibilities

• Administratively supports multiple faculty, acting as a liaison between students, instructors, and various departments.
• Supports faculty and/or projects on short-term and long-term basis based on business needs.
• Assists with teaching materials, syllabi, grading process, and presentations for class.
• Coordinates complex calendars, scheduling appointments, meetings, and events.
• Performs online research and retrieves books, articles, and information.
• Prepares documents for articles, cases, teaching and research materials, including proofreading and citations.
• Composes and edits professional correspondence, including confidential items.
• Builds relationships with stakeholders including faculty, staff, and external partners.
• Coordinates travel arrangements, itineraries, and visas.
• Prepares and processes expense reimbursements accurately.
• Manages office operations like ordering supplies and greeting visitors.
• May assist with faculty and doctoral recruiting logistics.

Skills

Microsoft Office

Education

High School Diploma or GED

Job description

Harvard Business School in Boston, MA seeks a Faculty Support Specialist to provide essential administrative support to our faculty, aligning with Harvard's mission to educate leaders who make a difference. The role collaborates across ten academic units and requires discretion and organizational excellence.

The position supports teaching, research, and other responsibilities, coordinating calendars, travel, and materials.