Hybrid Faculty Assistant II: Calendar & Research Support

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences is seeking a Faculty Assistant to provide administrative and operational support to faculty for teaching and research. The role serves as the primary contact for administrative matters and requires a strong in-person presence.

This hybrid position involves on-campus work three days per week, calendar and travel management, and preparation of reports and materials. Proficiency in Word, Excel, PowerPoint, Canvas and Concur is preferred.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment; ability to handle confidential information.
• Ability to manage multiple priorities with accuracy and detail.
• Ability to support multiple faculty with a customer-service orientation.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty.
• Prepare correspondence, reports, and meeting materials.
• Provide primary administrative support for faculty activities such as events and purchasing.
• Coordinate with functional partners and shared-service centers.
• Update course materials and processing of expense reports.
• Support for faculty teaching and research portfolios as needed.
• Assist with reception and event support when required.

Skills

Strong organizational skills

Time management

Professional communication

Discretion and judgment

Independent work ability

Stakeholder coordination

Customer-service orientation

Team collaboration

Microsoft Word / Excel / PowerPoint

Canvas and Concur familiarity

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University, Faculty of Arts and Sciences is seeking a Faculty Assistant to provide administrative and operational support to faculty for teaching and research. The role serves as the primary contact for administrative matters and requires a strong in-person presence.

This hybrid position involves on-campus work three days per week, calendar and travel management, and preparation of reports and materials. Proficiency in Word, Excel, PowerPoint, Canvas and Concur is preferred.