Hybrid Faculty Administrative Assistant

Harvard University; Cambridge (MA); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking a Faculty Assistant to provide comprehensive administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

Hybrid position requiring on-campus work three days per week; 35 hours per week. The ideal candidate has at least three years of administrative experience and excels at organization,

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills are required.
• Excellent written and verbal communication with discretion.
• Ability to work independently and coordinate stakeholders across teams.
• Familiarity with Canvas and Concur is a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to functional partners and act as main contact.
• Provide support for teaching and research portfolios and for events led by faculty.
• May obtain permissions and copyright registrations as needed.
• Update Canvas course materials when TFs are unavailable.
• Submit faculty concur expense reports and assist with receipts and deadlines.
• Use word processing, databases, spreadsheets, graphics, and presentation software.

Skills

Organizational skills

Time management

Multitasking

Written and verbal communication

Discretion

Independent work

Stakeholder coordination

Customer service orientation

Cross-team collaboration

Canvas knowledge

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Assistant to provide comprehensive administrative and operational support to faculty, enabling effective teaching and research. The role serves as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

Hybrid position requiring on-campus work three days per week; 35 hours per week. The ideal candidate has at least three years of administrative experience and excels at organization,