Faculty Programs & Admin Coordinator

HUCTW Anti-Racism Group; Cambridge (MA); Hybrid; USD 30,000 - 39,000; Part time

Benefits offered by this job

Paid time off (generous)

Health insurance overview

Tuition assistance

Retirement plans

Job summary

Harvard University is seeking a part-time Faculty Assistant to provide high- level administrative support to faculty for teaching and research. The role requires coordinating calendars, travel, expenses, event logistics, and correspondence with precision.

The position emphasizes on-campus presence three days per week in a hybrid setup, collaboration with multiple departments, and handling confidential information with discretion. Strong Microsoft Office and Canvas experience are desirable.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination and cross-team collaboration.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner and act as main contact to shared service centers.
• Provide support for faculty teaching and research portfolios.
• Support events led by faculty.
• May obtain permissions and copyright registrations.
• Update Canvas course materials when TFs are unavailable.
• Submit faculty Concur expense reports and assist with receipts and deadlines.
• Use Word, Excel, PowerPoint, databases, and presentation tools; manage schedules and calendars.

Skills

Calendar management

Customer service

Discretion

Written and verbal communication

Stakeholder coordination

MS Office (Word/Excel/PowerPoint)

Tools

Canvas

Concur

MS Office

Job description

Harvard University is seeking a part-time Faculty Assistant to provide high- level administrative support to faculty for teaching and research. The role requires coordinating calendars, travel, expenses, event logistics, and correspondence with precision.

The position emphasizes on-campus presence three days per week in a hybrid setup, collaboration with multiple departments, and handling confidential information with discretion. Strong Microsoft Office and Canvas experience are desirable.