Faculty Assistant, Government - Hybrid, Academic Support

Harvard Faculty of Arts and Sciences; Cambridge (MA); Hybrid; USD 60,000 - 72,000; Full time

Job summary

Harvard Faculty of Arts and Sciences is seeking a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA serves as the primary contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence required.

Responsibilities include calendar and travel management for up to 10 faculty, preparing correspondence and materials, and coordinating events, purchases, and reimbursements.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to manage multiple priorities with accuracy.
• Stakeholder coordination and customer-service orientation.
• Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses for up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Coordinate with functional partners and shared service centers.
• Provide support for faculty teaching and research portfolios.
• Update Canvas course materials when TFs are not available.
• Submit faculty expense reports and receipts.

Skills

Organizational skills

Time management

Communication (written and verbal)

Discretion

Independent work

Stakeholder coordination

Customer-service orientation

Ability to work across teams

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard Faculty of Arts and Sciences is seeking a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA serves as the primary contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence required.

Responsibilities include calendar and travel management for up to 10 faculty, preparing correspondence and materials, and coordinating events, purchases, and reimbursements.