Faculty Operations & Events Coordinator (Hybrid)

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Harvard University Faculty of Arts and Sciences (FAS) seeks a Faculty Assistant to provide administrative and operational support for teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence.

This hybrid role requires three on-campus days per week and emphasizes managing calendars, travel, and expenses, while supporting faculty events and teaching needs.

Qualifications

• Three years minimum of administrative or customer support experience.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

Skills

Organizational skills

Time management

Communication skills

Discretion

Job description

Harvard University Faculty of Arts and Sciences (FAS) seeks a Faculty Assistant to provide administrative and operational support for teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities, with a strong in-person presence.

This hybrid role requires three on-campus days per week and emphasizes managing calendars, travel, and expenses, while supporting faculty events and teaching needs.