Faculty Support & Operations Specialist

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Commuter benefits

Generous paid time off

Retirement plans

Job summary

Harvard University, Faculty of Arts and Sciences, seeks a flexible Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The role requires strong in-person presence and hybrid work three days per week.

Responsibilities include managing calendars, travel, expenses, and creating reports, as well as coordinating events, visits, and purchasing. Collaboration across departments and adherence to deadlines are essential.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Coordinate with functional partners and shared service centers as main point of contact.
• Provide support for faculty teaching and research portfolios and for events led by faculty.

Skills

Administrative support

Calendar management

Communication skills

Discretion and judgment

Team coordination

Tools

Canvas

Concur

Word

Excel

PowerPoint

Job description

Harvard University, Faculty of Arts and Sciences, seeks a flexible Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The role requires strong in-person presence and hybrid work three days per week.

Responsibilities include managing calendars, travel, expenses, and creating reports, as well as coordinating events, visits, and purchasing. Collaboration across departments and adherence to deadlines are essential.