Dynamic Faculty Support Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement plans

Tuition assistance and reimbursement

Paid time off

Job summary

Harvard University is seeking a Faculty Assistant (FA) to provide administrative and operational support to faculty, ensuring smooth teaching and research activities. The FA serves as the primary contact for administrative matters and coordinates day-to-day tasks with a strong in-person presence.

The role includes calendar management, travel coordination, preparing reports, and supporting faculty events, with hybrid work options and a focus on confidentiality and effective cross-team

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination.
• Ability to support multiple faculty with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to proper partners and act as main contact.
• Support teaching and research portfolios; assist with events.
• Submit faculty expense reports and handle receipts.
• Maintain Canvas course materials when TFs are unavailable.

Skills

Administrative support

Time management

Organization

Communication

Discretion

Stakeholder coordination

Multitasking

Customer service

Education

Higher education experience (preferred)

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Assistant (FA) to provide administrative and operational support to faculty, ensuring smooth teaching and research activities. The FA serves as the primary contact for administrative matters and coordinates day-to-day tasks with a strong in-person presence.

The role includes calendar management, travel coordination, preparing reports, and supporting faculty events, with hybrid work options and a focus on confidentiality and effective cross-team