Faculty Support Specialist

Harvard University; Massachusetts; Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Tuition assistance and reimbursement

Commuter benefits

Job summary

Harvard University seeks a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA acts as the primary contact for administrative matters and coordinates day-to-day activities.

A strong in-person presence is required. This hybrid role involves managing calendars, preparing reports, supporting events, and coordinating with various partners and centers to ensure smooth faculty activities.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination.
• Ability to support multiple faculty simultaneously with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner, serving as main point-of-contact.
• Provide support for faculty members directly related to teaching and research portfolio.
• Provide support for events led by faculty.
• May be responsible for obtaining permissions and copyright registration.
• Update Canvas course materials when TFs are not available.
• Submit faculty concur expense reports.
• Assist with submission of corporate card receipts and required financial forms.

Skills

Administrative support

Calendar management

Communication

Microsoft Word

Excel

PowerPoint

Customer service

Tools

Canvas

Concur

Job description

Harvard University seeks a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA acts as the primary contact for administrative matters and coordinates day-to-day activities.

A strong in-person presence is required. This hybrid role involves managing calendars, preparing reports, supporting events, and coordinating with various partners and centers to ensure smooth faculty activities.