History Faculty Support Specialist (Hybrid)

Harvard University; Cambridge (MA); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with university-con

Tuition assistance and reimbursement

Job summary

Harvard University is seeking a Faculty Assistant to provide administrative and operational support to faculty in the Social Sciences - History department. The role requires managing calendars, travel, expenses, and coordinating day-to-day activities for up to 10 faculty members.

The ideal candidate brings at least three years of administrative or customer support experience, strong organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and across teams.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with submission of corporate card receipts and deadlines
• Uses multiple technical applications including word processing, databases, spreadsheets, graphics and presentation software, calendar, email
• May perform other related duties including reception and event support

Skills

Administrative support

Time management

Communication

Discretion

Independent work

Stakeholder coordination

Confidential handling

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Assistant to provide administrative and operational support to faculty in the Social Sciences - History department. The role requires managing calendars, travel, expenses, and coordinating day-to-day activities for up to 10 faculty members.

The ideal candidate brings at least three years of administrative or customer support experience, strong organizational and communication skills, and the ability to handle confidential information with discretion.