Faculty Operations Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision coverage

Tuition assistance

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences is seeking a proactive Faculty Assistant to provide administrative and operational support to faculty, managing calendars, travel, expenses, and day-to-day activities with a strong in-person presence when needed.

The role emphasizes organizational excellence, multi-project coordination, and professional communication, with hybrid work options and up to four on-campus days per week.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs for up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to proper functional partner and act as main point-of-contact.
• Provide support for teaching and research portfolios.
• Assist with events led by faculty and submission of financial reports.
• Update Canvas course materials when TFs are unavailable.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Independence

Stakeholder coordination

Customer-service mindset

Multitasking

Tools

Microsoft Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University, Faculty of Arts and Sciences is seeking a proactive Faculty Assistant to provide administrative and operational support to faculty, managing calendars, travel, expenses, and day-to-day activities with a strong in-person presence when needed.

The role emphasizes organizational excellence, multi-project coordination, and professional communication, with hybrid work options and up to four on-campus days per week.