Faculty Administrative Coordinator (Hybrid)

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences seeks a Faculty Assistant to provide essential administrative and operational support to faculty, enabling effective teaching and research. The FA serves as the primary contact for administrative matters and coordinates day-to-day activities; strong in-person presence is required.

Responsibilities include managing calendars, travel, expenses, and material preparation, along with supporting events, purchasing, and course materials.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs for up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to functional partners and shared service centers.
• Provide support for teaching and research portfolios.
• Assist with events led by faculty.
• Update Canvas course materials when TAs are unavailable.
• Submit faculty concur expense reports and assist with financial forms.
• Handle confidential information with discretion and ensure timely deadlines.

Skills

Organization

Time management

Communication

Discretion

Independence

Stakeholder coordination

Customer-service orientation

Confidential information handling

Cross-team collaboration

Word

Excel

PowerPoint

Canvas

Concur

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University, Faculty of Arts and Sciences seeks a Faculty Assistant to provide essential administrative and operational support to faculty, enabling effective teaching and research. The FA serves as the primary contact for administrative matters and coordinates day-to-day activities; strong in-person presence is required.

Responsibilities include managing calendars, travel, expenses, and material preparation, along with supporting events, purchasing, and course materials.