Faculty Support Specialist — Hybrid Admin for Professors

Harvard University; Boston (MA); Hybrid; USD 58,000 - 63,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with university match

Wellbeing resources and support for 
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Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University in Boston is seeking a Faculty Support Specialist to provide essential administrative support to our professors, helping with teaching, research, and other responsibilities.

Reporting to a Manager of Unit and Faculty Support, the role involves coordinating calendars, preparing materials, and assisting with recruitment and events. This is a hybrid position based on our Boston campus, with on-site expectation three days a week.

Qualifications

• High School Diploma or GED required.
• 3+ years of administrative, clerical, executive support, coordination, or related experience.
• Education beyond high school may count toward experience.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint, etc.) is a must.
• As part of the interview process, candidates will complete a hands-on Microsoft Office skills assessment.

Responsibilities

• Administratively supports multiple faculty and acts as a liaison between students, instructors, and various departments.
• Provides short- and long-term support based on business needs and team requirements.
• Supports faculty with teaching and course platforms; assembles syllabi, assists grading, prepares materials, and coordinates class visits.
• Manages and coordinates calendars; schedules appointments, meetings, and events.
• Performs basic online research and retrieves books/articles.
• Prepares documents for articles, cases, teaching materials; proofreading and organizing files.
• Composes and edits professional correspondence, including confidential material.
• Builds strong relationships with stakeholders including faculty and staff.
• Coordinates travel arrangements, itineraries, and visas.
• Prepares, tracks, and processes expense reimbursements promptly and accurately.
• Handles office management tasks such as ordering supplies, greeting visitors, and responding to correspondence.
• May manage recruiting logistics for faculty and doctoral candidates, including visits and guidelines compliance.
• May organize seminars, conferences and unit events.
• Maintains on-site presence and collaborative engagement with colleagues.

Skills

Attention to detail

Discretion/confidentiality

Customer service

Independent worker

Team collaboration

Adaptability

Social media familiarity

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Harvard University in Boston is seeking a Faculty Support Specialist to provide essential administrative support to our professors, helping with teaching, research, and other responsibilities.

Reporting to a Manager of Unit and Faculty Support, the role involves coordinating calendars, preparing materials, and assisting with recruitment and events. This is a hybrid position based on our Boston campus, with on-site expectation three days a week.