Senior Faculty & Lab Administrative Specialist

Harvard University FAS Human Resources; Cambridge (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Harvard University in Cambridge, MA seeks a Faculty Assistant to provide high-level administrative and programmatic support to the department chair and associated faculty. The role involves coordinating calendars, travel, meetings, budgets, and special projects across Harvard campuses and external partners.

The ideal candidate has 5+ years in administration, strong communication, and the ability to handle confidential information with discretion.

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities with accuracy and discretion.

Responsibilities

• Provide comprehensive administrative support to the Department Chair, including coordination of research, teaching and administrative tasks.
• Manage laboratory operations, ordering, invoicing, and equipment/supplies for the lab.
• Coordinate appointments, visas, and personnel actions with investigators and HR representatives.
• Prepare reports, presentations, and minutes; assist with data analysis and figure generation.
• Arrange travel, meetings, and events across multiple Harvard campuses and funders.
• Support non-FAS faculty with campus needs, including Buy2Pay purchases and meeting logistics.

Skills

Administrative experience

Calendar management

Communication skills

Stakeholder coordination

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University in Cambridge, MA seeks a Faculty Assistant to provide high-level administrative and programmatic support to the department chair and associated faculty. The role involves coordinating calendars, travel, meetings, budgets, and special projects across Harvard campuses and external partners.

The ideal candidate has 5+ years in administration, strong communication, and the ability to handle confidential information with discretion.