Hybrid Faculty Administrative Specialist

Harvarduniversity; Boston (MA); Hybrid; USD 58,000 - 63,000; Full time

Job summary

Harvard University in Boston seeks a Faculty Support Specialist to provide essential administrative support to Harvard Business School faculty. This hybrid role blends on-site and remote work, with on-site presence three days per week to coordinate calendars, travel, and teaching materials.

You will manage complex schedules, assist with syllabi and grading, prepare documents, and build strong relationships with faculty and staff.

Qualifications

• High School Diploma or GED required.
• 3+ years in administrative, clerical, executive support, coordination, or related role.
• Education beyond high school may count toward experience.
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Supports multiple faculty and liaises between students, instructors, and departments.
• Manages complex calendars and coordinates travel arrangements and visas.
• Prepares syllabi, materials, and presentations; assists with grading.
• Compiles and edits documents for teaching and research materials.
• Builds relationships with faculty, staff, and external partners.
• Handles expense reimbursements and basic office management tasks.

Skills

Attention to detail

Confidentiality

Customer service

Independent worker

Team player

Reliability

Resourceful

Collaboration

Adaptability

Social media basics

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Harvard University in Boston seeks a Faculty Support Specialist to provide essential administrative support to Harvard Business School faculty. This hybrid role blends on-site and remote work, with on-site presence three days per week to coordinate calendars, travel, and teaching materials.

You will manage complex schedules, assist with syllabi and grading, prepare documents, and build strong relationships with faculty and staff.