Faculty Support Specialist

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision health ins

Retirement plans with university con…

Job summary

Harvard University in Cambridge, MA seeks a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities.

Strong in-person presence required. Responsibilities include calendar management for up to 10 faculty, travel and expenses, preparing reports, and events support, plus coordinating with shared service centers.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination across teams.
• Ability to support multiple faculty with a customer-service orientation.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Experience with Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing).
• Route faculty requests to proper functional partner and serve as main point of contact.
• Provide support for teaching and research portfolios.
• Support events led by faculty.
• Update Canvas course materials when TFs are not available.
• Submit faculty concur expense reports.
• Assist with submission of corporate card receipts and deadlines.
• Use word processing, database management, spreadsheets, graphics, presentations, calendars, and email.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independence

Stakeholder coordination

Customer service orientation

Team collaboration

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University in Cambridge, MA seeks a Faculty Assistant to provide administrative and operational support to faculty, enabling effective teaching and research. The FA serves as the primary point of contact for administrative matters and coordinates day-to-day activities.

Strong in-person presence required. Responsibilities include calendar management for up to 10 faculty, travel and expenses, preparing reports, and events support, plus coordinating with shared service centers.