Healthcare Administrative and Coordination Specialist

Stony Brook Medicine; Stony Brook (NY); On-site; USD 52,000 - 65,000; Full time

Job summary

Stony Brook Medicine seeks a Business Support Assistant to provide administrative support to the Neurosciences Institute and Psychiatry leadership. Responsibilities include coordinating schedules, preparing meeting materials, and handling correspondence for supervisors.

The role requires strong communication and organizational skills, with basic project management and intermediate Excel capabilities, interfacing with hospital leadership and Psychiatry teams.

Qualifications

• Associate degree or equivalent required with strong organizational skills.
• Minimum 2 years in office, hospitality or customer service setting with routine interface.
• Proficiency with Microsoft Office, email, and internet.
• Ability to manage multiple priorities and complex schedules/calendars.
• Strong written and verbal communication; able to work with large teams.

Responsibilities

• Provide administrative support to Neurosciences Institute and Psychiatry leadership.
• Coordinate schedules, travel plans, and prepare meeting materials.
• Take and distribute meeting minutes; follow up on action items.
• Prepare reports and presentations for supervisors; draft correspondence.
• Assist in project and event planning; support interns and unit maintenance.

Skills

Multitasking

Calendar management

Communication skills

Independent worker

Team collaboration

Education

Associate's degree

Bachelor's degree with 5+ years experience

Tools

Microsoft Office

Job description

Stony Brook Medicine seeks a Business Support Assistant to provide administrative support to the Neurosciences Institute and Psychiatry leadership. Responsibilities include coordinating schedules, preparing meeting materials, and handling correspondence for supervisors.

The role requires strong communication and organizational skills, with basic project management and intermediate Excel capabilities, interfacing with hospital leadership and Psychiatry teams.