Psychiatry Administrative Coordinator

Stony Brook University Medical Center; Stony Brook (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Stony Brook Medicine is seeking a Business Support Assistant to provide administrative and executive support across the Psychiatry/Neurosciences Institute. You will coordinate schedules, prepare materials, track data and assist with crisis prevention training and intern clearances.

The role emphasizes strong communication, organization, and basic project management capabilities, with collaboration across hospital leaders and multiple units.

Qualifications

• Two+ years in an office, hospitality or customer service setting.
• Ability to manage multiple priorities and complex calendars.
• Proficiency with computer software including Microsoft Office and email/Internet.
• Ability to work both independently and with guidance from leaders.
• Strong written and verbal communication, and teamwork in fast-paced environments.

Responsibilities

• Provide support to supervisors including Crisis Prevention Team and Behavioral Health Specialists.
• Coordinate intern clearances and access arrangements.
• Schedule and prepare materials for meetings; manage calendars and correspondences.
• Draft and edit documents; manage mail and communications for supervisors.
• Attend meetings, take minutes, and ensure follow-up actions are tracked and completed.
• Support project and event planning and related duties.

Skills

Microsoft Excel

Scheduling meetings

Communication

Data tracking

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Stony Brook Medicine is seeking a Business Support Assistant to provide administrative and executive support across the Psychiatry/Neurosciences Institute. You will coordinate schedules, prepare materials, track data and assist with crisis prevention training and intern clearances.

The role emphasizes strong communication, organization, and basic project management capabilities, with collaboration across hospital leaders and multiple units.