Hospital Administrative Support Specialist

Stony Brook Medicine; Stony Brook (NY); On-site; USD 55,000 - 72,000; Part time

Job summary

Stony Brook Medicine is seeking a Business Support Assistant to provide administrative and executive support across the hospital, interfacing with all levels of management. The role emphasizes communication, organization, and adherence to high standards of excellence.

Qualified candidates will demonstrate the ability to manage complex tasks, support budget-related activities, and coordinate essential administrative functions for 24-hour unit operations.

Qualifications

• Associate’s degree required; verification of degree via diploma or official transcript; upload documentation with application.
• At least 2 years of relevant administrative experience.
• Computer skills with proficiency in Microsoft Office Suite.
• Ability to work independently with excellent time management and communication skills.
• Attention to detail, accuracy, multi-tasking and follow-through.
• Ability to interact and communicate with all Department Heads/Supervisors hospital-wide.

Responsibilities

• Maintains courteous and helpful approach with visitors and staff.
• Resolves conflicts with empathy and problem-solving.
• Processes communications and maintains office and filing systems.
• Supports budget preparation, programmatic reporting and financial analysis.
• Records meeting minutes and distributes to leadership.
• Coordinates administrative support for 24-hour daily operation of units.

Skills

Microsoft Office

Communication skills

Time management

Independent work

Education

Associate’s degree

Bachelor’s degree

Tools

Peoplesoft

Kronos

Cerner

Job description

Stony Brook Medicine is seeking a Business Support Assistant to provide administrative and executive support across the hospital, interfacing with all levels of management. The role emphasizes communication, organization, and adherence to high standards of excellence.

Qualified candidates will demonstrate the ability to manage complex tasks, support budget-related activities, and coordinate essential administrative functions for 24-hour unit operations.