Executive Admin Assistant – Cancer Center Operations

Stony Brook Medicine; Stony Brook (NY); On-site; USD 54,000 - 65,000; Full time

Job summary

Stony Brook Medicine is seeking a Business Support Assistant to provide administrative and executive support to the Cancer Center leadership. The role coordinates calendars, drafts leadership correspondence, and prepares meeting materials for committees.

The ideal candidate has an Associates degree and 2+ years of administrative experience, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• Associates degree and at least 2 years of full-time administrative experience.
• Ability to manage multiple priorities, coordinate complex schedules/calendar and travel.
• Proficient with Microsoft Office applications (Word, PowerPoint, e-mail, calendar software) and internet.
• Ability to work independently and as part of a team; strong written and verbal communication.
• Knowledge of PeopleSoft & Lawson Purchasing Systems is a plus.

Responsibilities

• Maintain and coordinate calendar(s) and receive telephone calls and visitors on behalf of the AVP's and Nursing leadership of the Cancer Center.
• Compose, edit and submit correspondence; manage leadership mail.
• Coordinate schedules including travel plans and prepare meeting materials; interface with senior management.
• Respond to inquiries, troubleshoot, and provide solutions.
• Draft and prepare leadership documents; prioritize and route correspondence for signature.
• Assemble documents for meetings and follow up on action items.
• Prepare reports and presentations; ensure dissemination of applicable information.
• Coordinate monthly expenditure invoices; prepare payment vouchers for vendor payments.
• Other duties as assigned.

Education

Associates degree

Tools

Microsoft Office

PeopleSoft

Lawson Purchasing Systems

Job description

Stony Brook Medicine is seeking a Business Support Assistant to provide administrative and executive support to the Cancer Center leadership. The role coordinates calendars, drafts leadership correspondence, and prepares meeting materials for committees.

The ideal candidate has an Associates degree and 2+ years of administrative experience, with strong communication skills and proficiency in Microsoft Office.