Hospitalist Program Administrative Assistant

Stony Brook University Medical Center; Stony Brook (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Stony Brook Medicine’s Hospitalist Program seeks a Business Support Assistant to provide full administrative support, coordinate calendars, and assist with data collection and office operations. The role involves rounding on inpatient floors, transcribing minutes, and supporting clinical staff and administrators.

Required qualifications include an associate degree with 2+ years of admin/clinical experience in acute care or a Bachelor’s with 6 months experience, plus proficiency in Microsoft

Qualifications

• Associate degree with 2+ years admin/clinical experience in an acute care setting.
• Bachelor's degree with 6 months admin/clinical experience in an acute care setting.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Review patient assignments daily and reassign to clinical teams by acuity, census, and geography.
• Support Hospitalist Program Office staff with administrative tasks.
• Maintain on-call schedule and Outlook calendar; coordinate invitations and meetings.
• Load on-call directories and transcribe meeting minutes.
• Assist with Accounts Payable and data collection for projects.
• Round on inpatient floors to gather data for audits and surveys.
• Other duties as required.

Skills

Administrative experience

Clinical experience in acute care

Organization skills

Education

Associate’s degree + 2 years admin/clinical experience

Bachelor’s degree + 6 months admin/clinical experience

Tools

Cerner EMR

Kronos timekeeping

Outlook

Job description

Stony Brook Medicine’s Hospitalist Program seeks a Business Support Assistant to provide full administrative support, coordinate calendars, and assist with data collection and office operations. The role involves rounding on inpatient floors, transcribing minutes, and supporting clinical staff and administrators.

Required qualifications include an associate degree with 2+ years of admin/clinical experience in acute care or a Bachelor’s with 6 months experience, plus proficiency in Microsoft