Grant Submissions Specialist

Goodstack; Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. You will set up grant calendars, extract portal questions, compile materials, and review submissions for accuracy and coherence before submission.

Ideal candidates have 0–2 years in admin/ops, strong data-entry precision, and comfort navigating new software platforms like Notion, Google Workspace, and CRMs.

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles.
• Exceptional precision in data entry, copy-pasting, and proofreading; an eye for spotting formatting errors, broken links, or incomplete fields.
• Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid last-minute delays.

Responsibilities

• Grant Calendar & Schedule Management: Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Question Extraction & Portal Setup: Extract exact application questions and format into templates for writers.
• Application Completion & Form Assembly: Input and attach client content and supporting documents into funder portals.
• Quality Assurance & Coherence Check: Proofread and ensure narrative answers match portal fields and word limits.
• Submission Execution & Logging: Submit applications and log confirmations in the system.

Skills

Data entry

Proofreading

Attention to detail

Deadline management

Tools

Notion

Google Workspace

CRM systems

Job description

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. You will set up grant calendars, extract portal questions, compile materials, and review submissions for accuracy and coherence before submission.

Ideal candidates have 0–2 years in admin/ops, strong data-entry precision, and comfort navigating new software platforms like Notion, Google Workspace, and CRMs.