Grant Operations Coordinator

Goodstack; New York (NY); On-site; USD 34,000 - 48,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to submission. You will set up grant calendars, extract application questions from funder portals for writers, compile materials, and review final submissions for accuracy, completeness, and visual coherence before hitting submit.

You’ll fit in if you have 0–2 years in administrative/operational roles, strong data-entry precision, and are

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles. Recent graduates welcome.
• Exceptional precision in data entry, copy-pasting, and proofreading; an eye for formatting errors.
• Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid delays.
• Comfort navigating new software platforms, web portals, forms, and cloud-based databases.
• Strong basic written English skills to ensure submissions look clean and professional.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned nonprofit clients, tracking deadlines.
• Monitor internal target dates to keep writers, admins, and clients on track for timely submissions.
• Extract exact application questions from funder portals and format into templates for writers.
• Set up client login credentials on external portal platforms.
• Input client-approved narratives and attach supporting documents.
• Proofread and format submissions to ensure coherence and alignment with portal fields.
• Execute final submission and log confirmations in AgentPro.

Skills

Administrative support

Data entry

Proofreading

Calendar management

Deadline management

Written English

Tools

Notion

Google Workspace

CRMs

Cloud databases

Job description

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to submission. You will set up grant calendars, extract application questions from funder portals for writers, compile materials, and review final submissions for accuracy, completeness, and visual coherence before hitting submit.

You’ll fit in if you have 0–2 years in administrative/operational roles, strong data-entry precision, and are