Grant Operations Specialist

Goodstack; California City (CA); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Not specified

Job summary

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. You will set up grant calendars, extracting application questions from funder portals for writers, compiling materials, and reviewing final submissions for accuracy, completeness, and visual coherence before hitting submit.

We welcome candidates from various administrative backgrounds with 0–2 years of experience.

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles. (Recent graduates with strong organizational skills are welcome).
• Exceptional precision in data entry, copy-pasting, and proofreading; an eye for spotting formatting errors, broken links, or incomplete fields.
• Ability to manage multiple deadlines, maintain calendars, and work proactively to avoid last-minute delays.
• Comfort navigating new software platforms, web portals, forms, and cloud-based databases (e.g., Notion, Google Workspace, CRMs).
• Strong basic written English skills to ensure submitted applications look clean, professional, and well-structured.

Responsibilities

• Grant Calendar & Schedule Management: Create, update, and maintain structured grant calendars for assigned non-profit clients to track upcoming deadlines and submission milestones.
• Question Extraction & Portal Setup: Access funder portals and application software to extract exact application questions, word limits, formatting rules, and required attachments.
• Application Completion & Form Assembly: Input and copy-paste completed, client-approved narrative content into funder portals accurately; gather and attach supporting documents.
• Quality Assurance & Coherence Check: Final proofreading and formatting checks to ensure coherent flow and matching portal fields.
• Submission Execution & Logging: Execute final submission and update task statuses in AgentPro with confirmation receipts.

Skills

Data entry

Copy-paste

Proofreading

Calendar management

Deadline management

English writing

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to provide essential administrative support, ensuring grant applications move smoothly from intake to final submission. You will set up grant calendars, extracting application questions from funder portals for writers, compiling materials, and reviewing final submissions for accuracy, completeness, and visual coherence before hitting submit.

We welcome candidates from various administrative backgrounds with 0–2 years of experience.