Grant Submissions & Operations Specialist

Goodstack; Lorida (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to submission. You will set up grant calendars, extract application questions, compile materials, and review final submissions for accuracy and coherence.

Ideal candidates have 0–2 years in admin/ops roles, with strong data-entry precision and familiarity with Notion, Google Workspace, and CRMs. The role emphasizes deadlines, portal navigation, and meticulous review to ensure flawless

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles.
• Exceptional precision in data entry, copy-pasting, and proofreading; an eye for formatting errors.
• Comfort navigating new software platforms, web portals, and cloud-based databases.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Format extracted questions into standardized templates for Grant Writers.
• Input and copy-paste completed, client-approved content into funder portals.
• Gather and attach necessary non-profit supporting documents (financials, tax forms, board lists).
• Perform final proofreading and formatting checks to ensure coherence and correct portal fields.

Skills

Data entry accuracy

Editing & proofreading

Written English

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to ensure grant applications move smoothly from intake to submission. You will set up grant calendars, extract application questions, compile materials, and review final submissions for accuracy and coherence.

Ideal candidates have 0–2 years in admin/ops roles, with strong data-entry precision and familiarity with Notion, Google Workspace, and CRMs. The role emphasizes deadlines, portal navigation, and meticulous review to ensure flawless