Grant Operations Specialist

Goodstack; Colorado; On-site; USD 45,000 - 65,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract application questions, and assemble packages for final submission. You will ensure accuracy, formatting, and timely delivery across nonprofit clients.

Ideal candidates have 0–2 years in admin/ops roles, strong data-entry precision, and comfort with Notion, Google Workspace, and CRMs. This role emphasizes meticulous process and proactive deadline management.

Qualifications

• 0–2 years of administrative/operations or data entry experience.
• High attention to detail for accurate data handling and proofreading.
• Ability to manage multiple deadlines with proactive communication.
• Comfort learning new software platforms and cloud-based tools like Notion, Google Workspace, and CRMs.
• Strong basic written English for clean, professional submissions.

Responsibilities

• Maintain structured grant calendars for multiple nonprofit clients.
• Extract and format grant questions from funder portals for writers.
• Assemble and attach required documents, ensuring completeness.
• Proofread and format submissions for coherence and portal compliance.
• Execute final submissions and log activities in the tracking system.

Skills

Administrative experience

Data entry accuracy

Deadline management

Written English

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract application questions, and assemble packages for final submission. You will ensure accuracy, formatting, and timely delivery across nonprofit clients.

Ideal candidates have 0–2 years in admin/ops roles, strong data-entry precision, and comfort with Notion, Google Workspace, and CRMs. This role emphasizes meticulous process and proactive deadline management.