Grant Operations Specialist

Goodstack; Massachusetts; On-site; USD 50,000 - 70,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract application questions, assemble materials, and review submissions for accuracy and coherence. You will coordinate with writers and ensure timely, error-free entries in funder portals.

Ideal candidates bring 0–2 years in administrative roles, excel at data accuracy, and are comfortable navigating Notion, Google Workspace, and CRMs. Strong English writing is a plus, with zero-error mindset.

Qualifications

• 0–2 years of experience in administrative, operations, or data entry roles.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned non-profit clients.
• Monitor dates, extract application questions from funder portals for writers, format into templates.
• Input client content into funder portals accurately and attach required documents.
• Ensure forms are filled correctly and free of placeholders or missing answers.
• Proofread and format final submissions for coherence and compliance.
• Record submissions and update task statuses in AgentPro.

Skills

Data entry

Proofreading

Attention to detail

Project coordination

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract application questions, assemble materials, and review submissions for accuracy and coherence. You will coordinate with writers and ensure timely, error-free entries in funder portals.

Ideal candidates bring 0–2 years in administrative roles, excel at data accuracy, and are comfortable navigating Notion, Google Workspace, and CRMs. Strong English writing is a plus, with zero-error mindset.