Global Grant Operations Coordinator

Goodstack; Delaware; On-site; USD 42,000 - 56,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract portal questions, and assemble complete submissions with zero errors. You will coordinate deadlines, format questions for writers, and verify all attachments are in place before submission.

If you thrive under tight deadlines, are highly detail-oriented, and are comfortable using Notion, Google Workspace, and CRMs, you will fit right in and help fund non-profits scale impact.

Qualifications

• 0-2 years of administrative, operations, or data entry experience.
• Excellent data entry accuracy, copy-pasting, and proofreading.
• Ability to manage multiple deadlines and calendars.
• Comfort navigating new software platforms, web portals, forms, and cloud databases.
• Strong basic written English skills to ensure submissions look clean and professional.

Responsibilities

• Create, update, and maintain structured grant calendars for assigned non-profit clients to track deadlines and milestones.
• Access funder portals and extract exact application questions, word limits, formatting rules, and required attachments.
• Format extracted questions into templates for Grant Writers and set up portal credentials.
• Input and paste approved content into funder portals and attach supporting documents.
• Proofread and ensure coherence, match narrative to portal fields, and avoid missing information.

Skills

Data entry

Copy-pasting

Proofreading

Calendar management

Deadline management

Notion

Google Workspace

CRMs

English writing

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract portal questions, and assemble complete submissions with zero errors. You will coordinate deadlines, format questions for writers, and verify all attachments are in place before submission.

If you thrive under tight deadlines, are highly detail-oriented, and are comfortable using Notion, Google Workspace, and CRMs, you will fit right in and help fund non-profits scale impact.