Grant Operations Specialist

Goodstack; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract portal questions, assemble applications, and ensure flawless submissions. If you excel at precision data entry, formatting, and meeting tight deadlines, this role is a strong fit.

Remote-ready processes and cross-team collaboration are core components of this position. Ideal candidates bring 0–2 years of admin or data-entry experience, strong written English, and familiarity with Notion, Google Workspace,

Qualifications

• 0–2 years of experience in administrative, operations, or data-entry roles.
• Exceptional precision in data entry, copy-pasting, and proofreading.
• Ability to manage multiple deadlines and calendars.
• Comfort navigating new software platforms and cloud-based tools (Notion, Google Workspace, CRMs).
• Strong written English skills for clean, professional submissions.

Responsibilities

• Grant Calendar & Schedule Management: Create, update, and maintain structured grant calendars for assigned nonprofit clients to track deadlines and milestones.
• Question Extraction & Portal Setup: Access funder portals to extract exact questions, word limits, formatting, and attachments; format into templates for writers.
• Application Completion & Form Assembly: Input client narratives and attach supporting documents into funder portals; verify all fields and attachments are correct.
• Quality Assurance & Coherence Check: Proofread and ensure the submission reads coherently and matches portal fields and limits.
• Submission Execution & Logging: Submit applications and log confirmations in AgentPro to trigger client notifications.

Skills

Data entry

Proofreading

Deadline management

Cloud tools familiarity

Written English

Tools

Notion

Google Workspace

CRMs

Job description

Goodstack is seeking a Grant Operations Administrator to manage grant calendars, extract portal questions, assemble applications, and ensure flawless submissions. If you excel at precision data entry, formatting, and meeting tight deadlines, this role is a strong fit.

Remote-ready processes and cross-team collaboration are core components of this position. Ideal candidates bring 0–2 years of admin or data-entry experience, strong written English, and familiarity with Notion, Google Workspace,