Global Executive Administrative Coordinator

Pfizer; United States; Hybrid; USD 49,000 - 87,000; Full time

Benefits offered by this job

401(k) with Pfizer Matching Contribu­t

Paid vacation, holidays and personal/6

Job summary

Pfizer is seeking a dedicated administrative professional to support senior leaders across global functions. You will manage calendars, coordinate high-level meetings, arrange domestic and international travel, and handle invoices and purchase orders.

You will maintain confidential communications, prepare meeting materials, and ensure timely follow-up on action items, while collaborating across diverse teams in a hybrid work setting.

Qualifications

• Proficient in general office procedures and software tools.
• Experience coordinating domestic and international travel.
• Excellent attention to detail and prioritization skills.

Responsibilities

• Provide comprehensive admin support to multiple leaders, manage global calendars and travel.
• Oversee mail handling, meeting scheduling, and teleconference setup.
• Create distribution lists, maintain files, and track invoices and POs.
• Prepare meeting notes, follow-ups, and ensure timely task completion.
• Operate with discretion handling confidential information.

Skills

Strong interpersonal skills

Problem solving ability

Verbal and written communication

Calendar management

Travel coordination

Education

High School Diploma or GED

College Degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

WebEx

Ariba

ERP systems

Job description

Pfizer is seeking a dedicated administrative professional to support senior leaders across global functions. You will manage calendars, coordinate high-level meetings, arrange domestic and international travel, and handle invoices and purchase orders.

You will maintain confidential communications, prepare meeting materials, and ensure timely follow-up on action items, while collaborating across diverse teams in a hybrid work setting.