Executive Administrative Coordinator

Amgen; United States; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits

Total Rewards Plan

Job summary

Amgen is seeking an Administrative Coordinator to deliver high-level administrative support to the Executive Director. You will manage calendars, travel, meetings, and communications, partnering with internal teams and external collaborators in a fast-paced environment.

The role requires organizational excellence, attention to detail, and the ability to handle multiple priorities while safeguarding confidential information.

Qualifications

• Associate's degree and 2 years of administrative experience
• 2 years in a technical school setting with hands-on experience
• High school diploma / GED and 4 years of administrative experience
• Strong attention to detail
• Ability to multi-task
• Proficiency in MS Office/PowerPoint programs
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars for Executive Director, with scheduling efficiency
• Coordinate travel logistics including flights, hotels, ground transport, and expense reports
• Apply and maintain Amgen policies related to travel, onsite meetings, purchasing, and admin support
• Support scheduling meetings including recurring meetings and large forums
• Coordinate logistics for large meetings (room setup, AV, catering, onsite/virtual)
• Prepare and coordinate team communications and announcements
• Manage special projects, event coordination, and team-building activities
• Maintain accurate and current distribution lists and organizational charts
• Order office supplies via MyBuy or approved systems
• Schedule interviews and coordinate related logistics
• Demonstrate proficiency in Outlook, Teams, Concur, MyBuy, SharePoint; explore AI tools like ChatGPT
• Maintain confidentiality, integrity, and discretion in handling sensitive information

Skills

Organization

Attention to detail

Multitasking

Communication skills

Education

Associate's degree or equivalent

Tools

MS Office

PowerPoint

Outlook

Microsoft Teams

Concur

MyBuy

SharePoint

Job description

Amgen is seeking an Administrative Coordinator to deliver high-level administrative support to the Executive Director. You will manage calendars, travel, meetings, and communications, partnering with internal teams and external collaborators in a fast-paced environment.

The role requires organizational excellence, attention to detail, and the ability to handle multiple priorities while safeguarding confidential information.